Purchasing and Inventory Coordinator

Job Description

The Procurement Coordinator supports the procure-to-pay process for materials and services, ensuring timely requisitioning, purchasing, receiving, and invoicing. This role is critical for maintaining material flow for both capital and operational needs, and involves close collaboration with Supply Chain, Project Management, Logistics, Expediting and Accounts Payable teams.

Key Responsibilities
Requisition & Purchasing
Create and manage ERP system requisitions and receipts.
Assist in sourcing and contracting processes.
Expedite purchase orders to meet delivery requirements.
Material Flow & Inventory
Track open orders and monitor supplier performance.
Ensure timely delivery of materials for projects.
Maintain accurate inventory records and reconcile discrepancies.
Invoice Resolution
Review and resolve invoice holds related to purchase orders.
Coordinate with Accounts Payable and vendors to clear discrepancies.
Collaboration
Communicate with internal teams and suppliers to resolve issues.
Provide updates on order status and delivery timelines.

Experience & Education
Experience: 1–4 years of relevant work experience.
Required Education: High School Diploma or equivalent.
Preferred Education: Bachelor’s degree in supply chain management, Business Administration, Accounting, or a related field.
Industry Experience: Oil and gas experience is preferred but not mandatory.

Skills
Microsoft Excel
Smartsheet
ERP systems (Oracle Cloud)
Microsoft Power Apps