Accounting & Payroll Specialist

Location: City Industry, CA 91748
Job Type: Full-Time
Salary: $90,000 per year

Job Summary

We are seeking an experienced Accounting & Payroll Specialist to manage full-cycle, multi-state payroll processing and support general accounting operations. The ideal candidate will have strong payroll compliance knowledge, hands-on accounting experience, and proficiency with payroll, HRIS, ERP systems, and Microsoft Excel.

Key Responsibilities

Payroll Administration

• Manage bi-weekly, full-cycle payroll processing across multiple states and locations.

• Review timecards, attendance records, employee data, payroll adjustments, deductions, and off-cycle payments.

• Reconcile payroll reports, prepare payroll journal entries, and maintain accurate records.

• Ensure compliance with federal, state, and local payroll laws and wage regulations.

• Process garnishments, tax levies, child support orders, and benefit deductions.

• Coordinate payroll tax filings, W-2 processing, and year-end reconciliations.

• Maintain accurate payroll information across payroll, HRIS, and ERP systems.

Accounting & Financial Support

• Assist with general ledger maintenance, journal entries, and account reconciliations.

• Support accounts payable (AP), accounts receivable (AR), and month-end closing activities.

• Assist with financial reporting, profit and loss (P&L) statements, and budgeting.

• Research and resolve payroll and accounting discrepancies.

• Collaborate with Finance and HR teams to ensure accurate financial records.

Required Qualifications

• Minimum 3 years of hands-on payroll processing experience.

• Minimum 3 years of multi-state payroll experience.

• Proven ability to independently manage full-cycle payroll.

• Hands-on experience with general ledger accounting, journal entries, and account reconciliations.

• Strong understanding of federal, state, and local payroll laws and regulations.

• Proficiency in payroll software, HRIS systems, and Microsoft Excel.

• High school diploma or GED required.

Benefits

• Medical, dental, and vision insurance.

• Company-paid life and AD&D insurance.

• Short-term and long-term disability coverage.

• 401(k) retirement plan with company contribution.

• Paid vacation, sick leave, and holidays.

• Annual bonus.

• Flexible spending accounts (FSA).

• Employee Assistance Program (EAP).

• Voluntary supplemental insurance options.